Industry: Renewable Energy (Wind & Solar Power)
Client: Leading Renewable Energy Firm
Scale: 3,500+ Field Engineers | 50+ Project Sites
The Challenge: Compliance Risks in Travel Management
Operating in remote and high-risk project locations, the company struggled with managing travel for its large field workforce. Key issues included:
- Policy Violations: Employees often booked travel outside approved vendor lists, breaching internal policies.
- Unverified Ground Transport: Engineers used local, unauthorized vehicles, raising safety and compliance concerns.
- Expense Fraud: Manual receipt-based reimbursements led to inflated claims and unverified expenses.
- Legal Liability: Delays in driver and vehicle verification posed significant legal and insurance risks.
With frequent project expansions and growing field operations, the company needed a scalable solution to enforce policy compliance, reduce fraud, and improve visibility.
The Solution: A Compliance-Driven Travel SaaS Platform
The firm deployed a robust Travel SaaS platform designed to automate policy enforcement, track ground travel, and ensure regulatory compliance at scale.
Key Features Implemented:
Automated Policy Enforcement – Employees could only book from pre-approved airlines, hotels, and rental vendors.
Real-Time Compliance Alerts – Non-compliant bookings triggered instant alerts to approvers.
Verified Driver & Vehicle Booking – Only certified drivers and insured vehicles were available for booking, minimizing liability.
AI-Based Expense Fraud Detection – OCR and AI flagged duplicate or inflated claims automatically.
Geofencing & Travel Monitoring – Live tracking of engineers ensured adherence to approved routes and safety standards.
Instant Audit Reporting – One-click compliance reports streamlined regulatory filings and internal audits.
Results & Impact
- 100% Compliance with corporate travel policies
- 65% Reduction in policy violations through automated controls
- Eliminated unauthorized transport usage via verified vendor booking
- 80% Faster audit processing with auto-generated reports
Conclusion
By adopting a compliance-first Travel SaaS platform, the renewable energy firm dramatically improved safety, transparency, and control over its travel operations. With real-time tracking, automated approvals, and built-in fraud detection, the company achieved 100% travel policy compliance while supporting a large, mobile workforce across challenging environments.